Lead Medical Records Technician (ROI)
The major duties and responsibilities include but are not limited to:
Facilitates team or unit processes by working in collaboration with team members or employees to ensure that tasks are completed Provides guidance and technical direction necessary for accomplishing the work of the unit or team. Serves as work leader, assuring the work assignments of employees in the unit are carried out. Distributes and balances workload and tasks among employees. Assures the timely accomplishment of work assigned to the team ensuring each team member has an integral role in developing the final product or providing the assigned service. Communicates to the team the problem to be solved or program issues under review and coaches the team and/or individual team members in identifying the parameters of a viable solution. Ensures the organization's vision is integrated into the team's goals, strategies, activity plans, and work products. Monitors the status and progress of work and makes adjustments in accordance with established priorities. Obtains assistance from the supervisor as needed for major issues or problems that arise. Maintains records of work accomplishments. Instructs employees in specific tasks and job techniques. Maintains current knowledge and answers questions from team members on procedures, policies, and directives. Provides expert advice on specific tasks, procedures, and policies. Work Schedule:
Monday thru Friday, 7:
00am to 4:
30pm Financial Disclosure Report:
Not required Basic Requirements:
United States Citizenship:
Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Experience. One year of creditable experience that indicates knowledge of medical terminology and general understanding of health records. Six months of the required one year of creditable experience must have provided the knowledge, skills, and abilities (KSAs) needed to perform MRT (ROI) work. EVIDENCE OF THIS EXPERIENCE MUST BE DOCUMENTED IN YOUR RESUME OR, Education. An associate degree from an accredited college or university recognized by the U.S. Department of Education with a major field of study in health information technology/health information management, or a related degree with a minimum of 12 semester hours in health information technology/health information management (e.g., courses in medical terminology, anatomy and physiology, legal aspects of health care, and introduction to health records). Transcripts must be submitted at time of application. Conferral of degree(s) must be stated on transcript(s). Unofficial transcripts(s) are acceptable . OR, Experience/Education Combination. Equivalent combinations of creditable experience and education are qualifying towards meeting basic experience requirements. The following experience and educational/training substitutions are appropriate for combining education and creditable
Experience:
(a) Six months of creditable experience that indicates knowledge of medical terminology, privacy and release of information, the health record, and one year above high school with a minimum of six semester hours of health information technology/health information management courses. (b) Six months of creditable experience that indicates knowledge of medical terminology, privacy and release of information, the health record, and successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision. The training program may be substituted on a month for- month basis for up to six months of experience provided the training program included courses in anatomy and physiology, and health record techniques and procedures. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Grade Determinations:
In addition to the basic requirements for employment, the following criteria must be met for this position. Lead Medical Records Technician (ROI), GS-8 Experience. One year of creditable experience equivalent to the next lower grade level. Demonstrated Knowledge, Skills, and Abilities. In addition to the experience above, the candidate must demonstrate all of the following KSAs:
(a) Ability to lead individuals, set priorities, and schedule work assignments. (b) Ability to monitor and report on the status and progress of work, and make adjustments to accomplish the workload in accordance with established procedures. (c) Skill in communicating with staff to ensure compliance with established policies, procedures, and regulations. (d) Ability to provide or coordinate staff development and training. Assignment. For all assignments above the journey level, the higher-level duties must consist of significant scope, complexity (difficulty), range of variety, and be performed by the incumbent at least 25% of the time. Lead MRTs (ROI) distribute and prioritize workload among employees. Individuals in this assignment perform lead functions over GS-6 MRT (ROI) and GS-7 MRT (ROI-Legal) positions. Lead MRTs (ROI) ensure an even workflow and distribution of the workload, as well as resolve workflow and workplace issues. They revise work assignments to meet anticipated and unanticipated needs, as necessary. They also review work in progress, or spot check work to ensure compliance with established procedures, methods, and deadlines. They monitor daily productivity and accuracy of staff ensuring turnaround times are met and backlogs are addressed. They keep management informed of performance issues, assignment changes, and task completion. They also provide guidance to employees on work-related activities, policies, procedures, and goals. The Lead MRT (ROI) develops trainings and provides resources pertaining to VHA and other Federal policies, guidelines, and regulations. They conduct training for all new release of information staff regarding the software, the process of requesting archived health records, and the use of VA computer applications. They act as a technical expert and provide consultation regarding HIPAA and the Privacy Act, as it pertains to release of information. References:
VA Handbook 5005/123, Part II, Appendix G58, Medical Record Technician (Release of Information) Qualification Standard, GS-0675, Veterans Health Administration.
Estimated Salary: $20 to $28 per hour based on qualifications.
Facilitates team or unit processes by working in collaboration with team members or employees to ensure that tasks are completed Provides guidance and technical direction necessary for accomplishing the work of the unit or team. Serves as work leader, assuring the work assignments of employees in the unit are carried out. Distributes and balances workload and tasks among employees. Assures the timely accomplishment of work assigned to the team ensuring each team member has an integral role in developing the final product or providing the assigned service. Communicates to the team the problem to be solved or program issues under review and coaches the team and/or individual team members in identifying the parameters of a viable solution. Ensures the organization's vision is integrated into the team's goals, strategies, activity plans, and work products. Monitors the status and progress of work and makes adjustments in accordance with established priorities. Obtains assistance from the supervisor as needed for major issues or problems that arise. Maintains records of work accomplishments. Instructs employees in specific tasks and job techniques. Maintains current knowledge and answers questions from team members on procedures, policies, and directives. Provides expert advice on specific tasks, procedures, and policies. Work Schedule:
Monday thru Friday, 7:
00am to 4:
30pm Financial Disclosure Report:
Not required Basic Requirements:
United States Citizenship:
Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Experience. One year of creditable experience that indicates knowledge of medical terminology and general understanding of health records. Six months of the required one year of creditable experience must have provided the knowledge, skills, and abilities (KSAs) needed to perform MRT (ROI) work. EVIDENCE OF THIS EXPERIENCE MUST BE DOCUMENTED IN YOUR RESUME OR, Education. An associate degree from an accredited college or university recognized by the U.S. Department of Education with a major field of study in health information technology/health information management, or a related degree with a minimum of 12 semester hours in health information technology/health information management (e.g., courses in medical terminology, anatomy and physiology, legal aspects of health care, and introduction to health records). Transcripts must be submitted at time of application. Conferral of degree(s) must be stated on transcript(s). Unofficial transcripts(s) are acceptable . OR, Experience/Education Combination. Equivalent combinations of creditable experience and education are qualifying towards meeting basic experience requirements. The following experience and educational/training substitutions are appropriate for combining education and creditable
Experience:
(a) Six months of creditable experience that indicates knowledge of medical terminology, privacy and release of information, the health record, and one year above high school with a minimum of six semester hours of health information technology/health information management courses. (b) Six months of creditable experience that indicates knowledge of medical terminology, privacy and release of information, the health record, and successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision. The training program may be substituted on a month for- month basis for up to six months of experience provided the training program included courses in anatomy and physiology, and health record techniques and procedures. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Grade Determinations:
In addition to the basic requirements for employment, the following criteria must be met for this position. Lead Medical Records Technician (ROI), GS-8 Experience. One year of creditable experience equivalent to the next lower grade level. Demonstrated Knowledge, Skills, and Abilities. In addition to the experience above, the candidate must demonstrate all of the following KSAs:
(a) Ability to lead individuals, set priorities, and schedule work assignments. (b) Ability to monitor and report on the status and progress of work, and make adjustments to accomplish the workload in accordance with established procedures. (c) Skill in communicating with staff to ensure compliance with established policies, procedures, and regulations. (d) Ability to provide or coordinate staff development and training. Assignment. For all assignments above the journey level, the higher-level duties must consist of significant scope, complexity (difficulty), range of variety, and be performed by the incumbent at least 25% of the time. Lead MRTs (ROI) distribute and prioritize workload among employees. Individuals in this assignment perform lead functions over GS-6 MRT (ROI) and GS-7 MRT (ROI-Legal) positions. Lead MRTs (ROI) ensure an even workflow and distribution of the workload, as well as resolve workflow and workplace issues. They revise work assignments to meet anticipated and unanticipated needs, as necessary. They also review work in progress, or spot check work to ensure compliance with established procedures, methods, and deadlines. They monitor daily productivity and accuracy of staff ensuring turnaround times are met and backlogs are addressed. They keep management informed of performance issues, assignment changes, and task completion. They also provide guidance to employees on work-related activities, policies, procedures, and goals. The Lead MRT (ROI) develops trainings and provides resources pertaining to VHA and other Federal policies, guidelines, and regulations. They conduct training for all new release of information staff regarding the software, the process of requesting archived health records, and the use of VA computer applications. They act as a technical expert and provide consultation regarding HIPAA and the Privacy Act, as it pertains to release of information. References:
VA Handbook 5005/123, Part II, Appendix G58, Medical Record Technician (Release of Information) Qualification Standard, GS-0675, Veterans Health Administration.
- Department:
0675 Medical Records Technician - Salary Range:
$54,699 to $71,108 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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